Processing of (personal) data by the entity in charge of the online application process

Thank you for your interest in cyan ("we", "us", "Company"). cyan AG and its subsidiaries (collectively referred to as "cyan", and "we") strive to provide the most complete protection possible for each website visitor ("user") in order to make the use of https://www.cyansecurity.com/ and https://ir.cyansecurity.com/ ("Website") and the use of our products a positive experience. Through this Privacy Policy, we would like to inform each User about the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, by means of this data protection declaration, users are informed about the rights to which they are entitled.

1. definitions
We use the following terms, among others, in this data protection declaration and on our website:
a) Personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter "data subject"). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
b) Data subject
 
Data subject means any identified or identifiable natural person whose personal data are processed by the controller.
c) Processing
Processing means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of limiting their future processing.
e) Profiling
Profiling is any type of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person's job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location.
f) Pseudonymization
Pseudonymization is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separate and is subject to technical and organizational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.
g) Controller or person responsible for processing.
The controller or data processor is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for under Union or Member State law.
h) Processor
Processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.
i) Recipient
Recipient means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients.
j) Third Party
Third-party means a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.
k) Consent
Consent means any freely given indication of the data subject's wishes for the specific case in an informed and unambiguous manner, in the form of a statement or other unambiguous affirmative act by which the data subject indicates that he or she consents to the processing of personal data relating to him or her.
2. name and address of the controller.
The cyan Security Group GmbH is considered to be the responsible processor in connection with this website. For questions or to assert the rights of data subjects, please contact:
cyan Security Group GmbH
ICON Tower 24, 16th floor
Wiedner Gürtel 13, 1100 Vienna
Austria
E-mail: privacy@cyansecurity.com
Website: www.cyansecurity.com

3. collection of your data
When you visit our website, use our products or services, we may collect information that may include personally identifiable information. Likewise, we may also collect personal data from trusted third-party sources or engage third parties to collect personal data on our behalf.
In the course of your visit to our website, we will automatically collect the following personal data about you:
The date and time you access a page on our website;
Your IP address (in shortened form, so that no clear assignment is possible);
Technical information such as name and version of your web browser, Internet provider, terminal device and screen resolution
Source of origin (URL) of your visit (i.e. via which website or advertising medium you came to us)
The achievement of "website goals" (e.g., contact inquiries and newsletter sign-ups)
Your behavior on the pages (for example, clicks, scrolling behavior, and dwell time)
Your approximate location (country and city)
certain cookies (see Cookie Policy)
Under certain circumstances, functions of our website can only be used by providing your personal data. For example, your personal data is used for the following business purposes:
To provide you with a newsletter subscription
To send and manage marketing messages and preferences
To provide websites and solutions and enable you to use certain features
To personalize and improve the user experience and solutions
To provide our customer service
For managing job applications
The third-party vendors we use may combine the information we collect about you over time on our website and through our solutions with information from other sources. This is to improve and individualize our interaction with users.
If you provide us with a third party's personal information (such as name, email address, and phone number), you represent that you have permission from that third party to do so (e.g., forwarding reference or marketing materials to friends or arranging a job). Of course, third parties may opt out of receiving any future communications by clicking on the link in the original message. In some situations, we and the third-party service providers we engage may automatically collect data using cookies, weblogs, web beacons or similar applications. This data is used to track and improve the functionality, performance and effectiveness of the website or solution and to better tailor features, content or offers to you.
5. Use of your personal data
It is possible for us to use your personal data to carry out our business operations as well as to ensure the security of our business operations, to provide, improve and adapt our website and solutions, to send notices, marketing and other communications and for other legally permissible purposes and only in compliance with the applicable legal provisions. We may therefore use your personal information in the following ways, among others:
For the delivery of a solution requested by you
To analyze, support and improve our website and user experience
To personalize websites and solutions, newsletters and other communications
To manage your relationship and interactions with us
To send information to you, such as for marketing purposes, directly from us
You may change your communication preferences at any time.
6. Contact option via the website
If you have any support or questions regarding data protection or the handling of your personal data, please use the contact options here.
When using this contact form, the personal data transmitted by the data subject (e.g. name, e-mail) is automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purposes of processing or contacting the data subject. There is no disclosure of this personal data to third parties.

7. Duration of data storage
Should we be the controller, we will process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage or insofar as storage or processing is necessary to comply with legal requirements.
If the storage purpose ceases to apply or if a prescribed storage period expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

8. Rights of the data subject
In order to exercise your rights listed in this point, we ask you to contact us via the contact options listed in this privacy policy.
a) Right to confirmation
Any data subject may request confirmation from the controller about the data processed.
b) Right of access
Any person affected by the processing of personal data has the right to obtain from the controller, at any time and free of charge, information about the personal data stored about him or her and a copy of such information. Furthermore, the data subject shall be granted access to the following information:
the purpose of processing
the categories of personal data processed
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
the existence of a right to obtain the rectification or erasure of personal data concerning him or her, or to obtain the restriction of processing by the controller, or a right to object to such processing
the existence of a right of appeal to a supervisory authority
if the personal data are not collected from the data subject: Any available information about the origin of the data
The existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
 
Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject shall also have the right to obtain information on the appropriate safeguards in connection with the transfer.
c) Right to rectification
Every person affected by the processing of personal data has the right to demand that inaccurate personal data concerning him or her be corrected without delay. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request that incomplete personal data be completed, including by means of a supplementary declaration.
 
d) Right to erasure (right to be forgotten).
Any person concerned by the processing of personal data has the right granted by the European Directive and Regulation to obtain from the controller the erasure without delay of personal data concerning him or her, where one of the following grounds applies and insofar as the processing is not necessary:
Personal data were collected or otherwise processed for such purposes for which they are no longer necessary.
The data subject revokes his or her consent on which the processing was based pursuant to Art. 6(1)(a) DS-GVO or Art. 9(2)(a) DS-GVO and there is no other legal basis for the processing.
The data subject objects to the processing pursuant to Article 21(1) DS-GVO and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) DS-GVO.
The personal data have been processed unlawfully.
The erasure of personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
The personal data have been collected in relation to information society services offered pursuant to Article 8 (1) DS-GVO.
If the personal data has been made public by the cyan Security Group GmbH and our company as the responsible party is obliged to delete the personal data pursuant to Art. 17 para. 1 DS-GVO to erase personal data, cyan Security Group GmbH shall implement reasonable measures, including technical measures, taking into account the available technology and the cost of implementation, in order to inform other data controllers which process the published personal data that the data subject has requested from those other data controllers to erase all links to or copies or replications of the personal data unless the processing is necessary.
 
e) Right to restriction of processing
Any person concerned by the processing of personal data has the right to obtain from the controller the restriction of processing where one of the following conditions is met:
The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful, the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
The controller no longer needs the personal data for the purposes of the processing, but the data subject needs it for the assertion, exercise or defense of legal claims.
The data subject has objected to the processing pursuant to Article 21 (1) DS-GVO and it is not yet clear whether the legitimate grounds of the controller override those of the data subject
f) Right to data portability
Every person affected by the processing of personal data has the right to receive the personal data concerning him or her, which has been provided by the data subject to a controller, in a structured, commonly used, and machine-readable format. He or she also has the right to transmit this data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Art. 6(1)(a) DS-GVO or Art. 9(2)(a) DS-GVO or on a contract pursuant to Art. 6(1)(b) DS-GVO and the processing is carried out with the aid of automated procedures unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, when exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject has the right to obtain that the personal data be transferred directly from one controller to another controller, where technically feasible and provided that this does not adversely affect the rights and freedoms of other individuals.
g) Right to object
Any person affected by the processing of personal data has the right to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her carried out on the basis of Article 6(1)(e) or (f) of the DS-GVO. This also applies to profiling based on these provisions.
The cyan Security Group GmbH shall no longer process the personal data in the event of an objection unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defense of legal claims.
If we process personal data for the purpose of direct marketing, the data subject shall have the right to object at any time to the processing of personal data processed for such marketing. This also applies to profiling insofar as it is related to such direct marketing. If the data subject objects to cyan Security Group GmbH to the processing for direct marketing purposes, cyan Security Group GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to the processing of personal data concerning him or her which is carried out by the cyan Security Group GmbH for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the Data Protection Regulation (DS-GVO), unless such processing is necessary for the performance of a task carried out in the public interest.
The data subject is also free to exercise his/her right to object by means of automated procedures using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.
h) Automated decisions in individual cases, including profiling.
Any data subject concerned by the processing of personal data shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, unless the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is based on mandatory legal requirements and those requirements include suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is made with the data subject's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) it is made with the data subject's explicit consent, we shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, which include at least the right to obtain the data subject's involvement on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated decisions, he or she may, at any time, contact any employee of the controller.
 
i) Right to withdraw consent under data protection law.
Any person affected by the processing of personal data has the granted right to withdraw consent to the processing of personal data at any time.

9. data protection during applications and the application process
In the course of the application process, the personal data of applicants are processed for the purpose of handling the application process. The processing may also take place electronically. This is the case in particular if an applicant submits relevant application documents to the controller by electronic means, for example by e-mail or via a web form located on the website. If the controller concludes an employment contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents will be automatically deleted six months after notification of the rejection decision, provided that no other legitimate interests of the controller conflict with such deletion.
10. sharing your personal data
In the course of our business relationship with you, your personal information may be disclosed to third parties for the purposes of conducting our business, providing, improving, securing and customizing our website and solutions, sending marketing materials and other business communications where permitted by law, and for other purposes permitted by applicable law.
We disclose personal data in the following ways, but only if the legal framework permits disclosure:
within our corporate group, e.g. marketing, business operations, security, functionality of websites or solutions, or storage
to our business partners or suppliers to ensure our business operations
pursuant to a government or court order, provided we are satisfied that the disclosure is in compliance with applicable law
in aggregated and/or anonymized form; Anonymization shall take place taking into account all means reasonably likely to be used by the controller or any other person to identify, directly or indirectly, the natural person.
If we notify you and you consent to the disclosure.

11. security of your personal data
To protect the personal information you entrust to us and to use it in accordance with applicable data protection laws, we implement physical, administrative and technical safeguards to protect your personal information from accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. We also obtain contractual assurances from our suppliers that any personal data will be protected against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. However, absolute security on the Internet cannot be guaranteed and we cannot ensure or warrant 100% security of any personal information provided to us.
12. cookies
Various cookies are used on the website, a listing of which can be found in our Cookie Policy. Cookies are text files that are placed and stored on a computer system via an Internet browser.
Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters by which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This enables the visited Internet pages and servers to distinguish the individual browser of the data subject from other Internet browsers that contain other cookies. A specific internet browser can be recognized and identified via the unique cookie ID.
Through the use of cookies, we can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.
By means of a cookie, the information and offers on our website can be optimized for the benefit of the user.
The data subject can prevent the setting of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. In addition, each user can configure the cookie settings themselves when visiting the website for the first time. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

13. links
It is possible that we provide links to other third-party websites and services that are outside of our control and are not covered by this privacy policy. We therefore refer you to the privacy policy of the respective third-party providers.
14 Newsletter
With the following instructions, we inform you about the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter, you agree to receive it and to the described procedures.
We send newsletters, e-mails and other electronic notifications with promotional information ("newsletters") only with the consent of the recipients or a legal permission. If in the context of a registration for the newsletter its contents are specifically described, they are decisive for the consent of the users.
The registration for our newsletter takes place in a so-called double opt-in procedure. This means that after registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation is necessary so that no one can register with foreign e-mail addresses.
We use the provider Sendinblue to send our newsletter. Sendinblue GmbH is a service of the company Sendinblue GmbH, Köpenicker Str. 126, 10179 Berlin.
Your data stored during newsletter registration (e-mail address, name if applicable, IP address, date as well as the time of your registration) are transmitted to a server of the company Sendinblue GmbH in the EU.
Further information on data protection at Sendinblue can be found at: https://www.sendinblue.com/legal/privacypolicy.
Cancellation/revocation: You can cancel or revoke your subscription to this newsletter and thus your consent to the storage of your data at any time for the future. Details on this can be found in the confirmation email as well as in each individual newsletter.

15. change of our privacy policy
We reserve the right to update this privacy policy at any time. The revised version will be published here together with the revision date. Therefore, please visit our website regularly to familiarize yourself with the changes. In the event of extensive changes, we reserve the right to contact you directly in advance to inform you of the changes. By subsequently using our website, you accept these changes, if no mandatory legal consumer protection provisions speak against such a course of action.

16. dispute resolution
You are free to contact the competent data protection supervisory authority directly for dispute resolution.